Skip to Main Content

Administrative Assistant – Mandatory Arbitration | State of Illinois Office of the Illinois Courts

Administrative Assistant – Mandatory Arbitration

Vacancy Announcement

  • Location
    Chicago, Illinois
  • Office
    Cook County Mandatory Arbitration Center
  • Posted Date
    08/13/25
  • Closing Date
    Applicant's information must be received no later than August 31, 2025
  • Benefits
    An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time. Please refer to the following Benefits Information Sheet for additional details.
  • Salary
    Starting at $50,560 per year

Applicant may be required to submit additional material and/or complete job specific tests for the position

ESSENTIAL DUTIES: The Administrative Assistant – Mandatory Arbitration performs secretarial duties, office support, and administrative assistance to the Mandatory Arbitration Administrator (Cook) and Deputy Administrator – Mandatory Arbitration. This position requires a high level of discretion and confidentiality in all aspects of work. Please note, this is a full-time in-person position and does not allow for remote work.

Functions include:

  • Performs secretarial duties for the mandatory arbitration program management as well as other staff occasionally.
  • Coordinates office support activities, including delegating logistical support duties to staff members when needed.
  • Prepares various correspondence, including but not limited to, meeting minutes, memorandums for staff, administrative schedules, and invoices for mandatory arbitration administrators.
  • Answers and forwards phone calls, sorts, and delivers mail to staff.
  • Maintains office equipment contracts and schedules servicing.
  • Works with AOIC to manage office needs, including coordinate necessary paperwork for arbitrator’s expenses.
  • Creates and maintains personnel documentation in compliance with the Office of the Chief Judge and the AOIC.
  • Prepares and maintains office procedure manuals, report production and retrieves necessary information as requested.
  • Prepares and processes office support invoices for delivery to the Comptroller’s Office for payment.
  • Maintains property inventory and prepares annual inventory in compliance with AOIC protocol.
  • Performs other duties as assigned.

EXPERIENCE, EDUCATION, AND TRAINING REQUIREMENTS: A minimum of one year office experience; knowledge of secretarial and/or administrative assistant techniques or education and training equivalent to an associate's degree in secretarial, science or a related area.

PHYSICAL REQUIREMENTS: This position requires the ability to retrieve files and sit for extended periods of time. This is a normal office environment requiring telephone and computer usage and the ability to process written documents.

APPLICATION PROCESS: Interested individuals should use the Circuit Court of Cook County employment page link below and submit a letter of interest, resume, and a completed Judicial Branch Employment Application as instructed.

Circuit Court of Cook County, Illinois - Career Page

Applicant's information must be received no later than August 31, 2025.

EQUAL OPPORTUNITY EMPLOYER

More Opportunities