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Executive Assistant to the Chief Circuit Judge | State of Illinois Office of the Illinois Courts

Executive Assistant to the Chief Circuit Judge

Vacancy Announcement

  • Location
    Dixon, Illinois
  • Office
    15th Judicial Circuit Court
  • Posted Date
    06/02/25
  • Closing Date
    This position will remain open until filled. However, those individuals submitting materials by Friday, June 27, 2025, will be given first consideration.
  • Benefits
    An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time. Please refer to the following Benefits Information Sheet for additional details.
  • Salary
    $50,560 per year, commensurate with experience

ESSENTIAL DUTIES: The 15th Judicial Circuit Court is accepting applications for the position of Executive Assistant to the Chief Circuit Judge. This position performs secretarial and office management work by relieving the Chief Circuit Judge of administrative detail. The successful candidate must possess the ability to use office machines such as copier, scanner, fax machine and dictation machine if required by position; make decisions on established policies/standards and detect deviations from established policies; work independently; organize work effectively and meet required deadlines and schedules; associate with employees and the public in a pleasant, courteous, and helpful manner; communicate in a clear, professional, and friendly voice via the telephone; and respond to change productively.

FUNCTIONS INCLUDE:

  • Coordinates office support activities and performs administrative assistant duties to judges and staff.
  • Operates personal computer (i.e., word processing, spreadsheet, or database applications) to type correspondence involving matters of policy, meeting minutes, reports, tabulations, and other materials.
  • Processes invoices and travel vouchers.
  • Opens, dates, and sorts incoming mail; prepares appropriate correspondence.
  • Maintains records, reports, and files including financial, personnel, and inventory.
  • Coordinates and maintains office filing systems.
  • Photocopies material, makes travel arrangements, orders supplies, schedules meetings, assists in preparation of seminars and conferences.
  • Takes and transcribes dictation if required by position.
  • Contacts public or private organizations to obtain information requested by supervisor; screens incoming calls and visitors.
  • Maintains law library.
  • Performs other duties as assigned.

EXPERIENCE, EDUCATION, AND TRAINING REQUIREMENTS: A minimum of two years office experience; knowledge of secretarial and/or administrative assistant techniques or education and training equivalent to an associate’s degree in secretarial, science or a related area.

PHYSICAL REQUIREMENTS: This position requires the ability to retrieve files and sit for extended periods of time. This is a normal office environment requiring telephone usage and the ability to process written documents.

APPLICATION PROCESS: Interested individuals should submit - via email - a letter of interest, resume, and completed Judicial Branch Employment Application to:

ldever15thcircuit@gmail.com

This position will remain open until filled. However, those individuals submitting materials by Friday, June 27, 2025, will be given first consideration.

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