Employment Opportunities | State of Illinois Office of the Illinois Courts

Pretrial Program Assistant

Vacancy Announcement

• Location
  Springfield, IL
• Posted Date
  11/08/23
• Closing Date
  This position will remain open until filled. However, those individuals submitting materials by November 18, 2023 will be given first consideration.
• Division
  Office of Statewide Pretrial Services, Division of Pretrial Operations
• Benefits
  An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time.
• Salary
  Minimum $39,115; starting salary commensurate with experience

The Office of Statewide Pretrial Services’ (OSPS or Office) mission is to assist in the administration of justice and promote community safety by ensuring fairness and equality in the pretrial process. The OSPS is a statewide office that provides pretrial services under the Pretrial Services Act, 725 ILCS 185. The Office develops pretrial standards and employs pretrial service officers who conduct pretrial investigations and provide pretrial supervision.

ESSENTIAL DUTIES: Under the general supervision of the Administrative Support Supervisor, Pretrial Program Assistants provide office and administrative support to Office of Statewide Pretrial Services staff within the Division of Pretrial Operations.

FUNCTIONS INCLUDE:

• Provides administrative support to OSPS staff by performing basic office functions such as greeting visitors and distributing mail.
• Prepares communications, such as letters, emails, memos, reports, and other correspondence.
• Prepares purchase requisitions and invoices vouchers.
• Schedules meetings and takes meeting minutes.
• Answers and returns phone calls and emails.
• Prepares and delivers written court reminders for pretrial clients.
• Assists with criminal history checks by accessing LEADS and performs data entry on newly arrested defendants as needed.
• Assists in tracking OSPS property and assets such as electronic monitoring equipment and drug tests.
• Makes travel arrangements and prepares, reviews and submits travel vouchers.
• Performs other duties as assigned.

EDUCATION AND EXPERIENCE:

Required Qualifications:

1.  Associate’s Degree or two years of relevant professional experience.
2.  One year (in addition to education requirements) of progressively responsible clerical or programmatic experience in an office setting involving typing, filing, answering phones, and computer work.
3.  Ability to be LEADS certified.
4. Excellent communication and interpersonal skills.
5. Excellent organizational skills.
6. Knowledge of general office practices and procedures.
7. Ability to work independently and as part of a team.
8. Proficiency in Microsoft Word, Excel.

Preferred Qualifications:

A Bachelor’s Degree in Public Administration, Business Administration, Communications, or a related field.

Three years of experience providing administrative support to a public or private organization.

One year of experience working within community corrections or the criminal justice system.

PHYSICAL REQUIREMENTS:

1. Ability to sit for extended time periods.
2. Ability to travel, mostly within Illinois, including overnight stays, as required.
3. Requires a valid and current driver’s license.

HOW TO APPLY:

Interested individuals should submit a resume and cover letter through the form below. https://app.smartsheet.com/b/form/cfdfd666f464473185cdbbd0a5b7b361

This position will remain open until filled. However, those individuals submitting materials by November 18, 2023 will be given first consideration.

Any questions about this position or the application process can also be submitted via email at the following address: pretrialservices@illinoiscourts.gov .

EQUAL OPPORTUNITY EMPLOYER