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Illinois Courts response to COVID-19

Employment Opportunities | State of Illinois Office of the Illinois Courts

Lead Fiscal Analyst

Vacancy Announcement

ESSENTIAL DUTIES: The Lead Fiscal Analyst provides assistance to the Fiscal Manager to lead financial and analytical processes. This position monitors and reviews financial transactions involving state appropriations and federal funding for the judicial branch and reviews numerous financial reporting documents performed by the Fiscal Unit.

FUNCTIONS INCLUDE:

  • Assists with developing and maintaining procedures used to collect, record, monitor, analyze and document the status of current budget expenditures.
  • Assists with overseeing the collection of data and preparation of the upcoming fiscal year budget for review by the Fiscal Manager and the Assistant Director, Administrative Services Division.
  • Assists with preparing ad hoc reports and reviewing current financial documents for use by the Fiscal Manager, Assistant Director, Administrative Services Division and Administrative Director.
  • Assists with directing, mentoring, and coordinating the activities of several fiscal analysts in the preparation of fiscal reporting requirements.
  • Assists with administering current financial protocols and procedures for collecting, recording, analyzing, and reporting complex financial documents to ensure compliance with the Office of the Comptroller guidelines, deadlines and develops new strategies where warranted.
  • Assists the Fiscal Manager with overseeing the financial reporting of state and federal expenditures, contractual agreements, obligations, and judicial branch positions.
  • Assists with managing the judicial branch financial reporting for the generally accepted accounting principles (GAAP) packages in compliance with the Office of the Comptroller.
  • Assists with monitoring state and federal grants contractual agreements, expenditures, and reporting to ensure compliance with state and federal guidelines.
  • Assists with managing fiscal year financial information in the Enterprise Resource Planning/System Application and Product (ERP/SAP) system for appropriated and non-appropriated funds, receipt accounts, and fund transfers.
  • Assists with managing the review of contractual agreements to ensure adherence to the Judicial Branch Procurement Code and the Office of the Comptroller.
  • Provides guidance and assistance to judicial branch managers in activities involving purchase requisitions, procurements, and contractual agreements.
  • Conducts reviews and makes recommendations to policies and procedures for further refinement.
  • Performs other duties as assigned.

EXPERIENCE AND EDUCATION REQUIREMENTS: A Bachelor’s Degree in accounting, business, economics, or a closely related field is required; a registered or licensed Certified Public Accountant (CPA), is preferred. A minimum of four years working in accounting, internal auditing, external auditing, or public accounting, which includes a minimum of three years supervisory experience. Additional work experience may be substituted for the degree.

KNOWLEDGE AND SKILLS:

  • Demonstrated experience involving modern supervisory practices including employee motivation, scheduling, and assigning work to maintain a balanced workload, developing, and implementing office procedures, training employees, monitoring time and attendance records, and recommending appropriate actions to administrative personnel.
  • Working knowledge of the roles and responsibilities of the judicial, legislative, and executive branches of state government with particular understanding of state government budget processes and requirements.
  • Working knowledge of accounting and audit theory, principles, methods, and procedures relating to state and non-state accounting or auditing.
  • Knowledge of the Office of the Comptroller’s Statewide Accounting Management System (SAMS) and Department of Innovation and Technology’s Enterprise Resource Planning/System Application and Product (ERP/SAP) system.
  • Working knowledge of generally accepted accounting principles (GAAP) reporting and state accounting requirements.
  • Use of independent judgment within established practice and procedural guidelines.
  • Ability to collect, analyze, compare, prioritize, and evaluate complex data; evaluate solutions, and identify consequences of decisions and recommendations; and prepare reports.
  • Strong analytical, organizational, project management and interpersonal skills.
  • Ability to interact with all levels of management and internal and external stakeholders.
  • Strong verbal and written communication skills.
  • Ability to interact and associate with co-workers and the public in a pleasant, courteous, and helpful manner.
  • Demonstrated proficiency with Microsoft Office Suite applications, with particular emphasis on experience with Word, Access, Excel, and PowerPoint.

PHYSICAL REQUIREMENTS: This position requires the ability to sit for extended time periods. The successful candidate will be adept at functioning within a professional office environment requiring extensive use of a personal computer, telephone, facsimile, copier, and other office technologies.

Interested individuals should submit - via email - a letter of interest, resume, and completed Judicial Branch Employment Application to:

courtemployment@IllinoisCourts.gov

This position will remain open until filled. However, those individuals submitting materials by Friday, November 5, 2021, will be given first consideration.

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