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Employment Opportunities | State of Illinois Office of the Illinois Courts

Fiscal Analyst

Vacancy Announcement

  • Location
  • Posted Date
  • Closing Date
    This position will remain open until filled. However, those individuals submitting materials by Friday, August 4, 2023 will be given first consideration.
  • Division
    Administrative Services Division - Springfield
  • Benefits
    An attractive Judicial Branch benefits package is offered, including medical, dental, vision, pension plan, life insurance and deferred compensation.
  • Salary
    $61,132 per year

ESSENTIAL RESPONSIBLITIES: The Fiscal Analyst performs detailed analytical and financial work involving various programs and documents for the judicial branch. Work is performed under the supervision of the Fiscal Manager and is reviewed through daily interaction, meetings, and project reports.


  • Reconciles and monitors judicial branch expenditures and prepares required/ad hoc reports. Analyzes, compiles, and prepares fiscal information for the judicial branch's budget request.
  • Provides technical assistance to judicial branch managers concerning the status of purchase requisitions, contractual agreements, and printing and equipment procurements.
  • Monitors, enters, and reconciles non-general revenue receipts and judicial branch expenditures.
  • Reconciles monthly judicial branch expenditures with reports generated by the Office of the Comptroller.
  • Prepares and reviews invoices subject to the State Prompt Payment Act. Reviews and processes information for judicial branch liabilities for payment through the Court of Claims.
  • Contacts vendors for bids and procurements for judicial branch needs; including copiers, printing and equipment. Prepares contractual agreements between the judicial branch and vendors.
  • Reviews judicial branch contractual agreements for adherence to the Office of the Comptroller and Judicial Branch Procurement Code requirements. Resolves contractual issues with judicial branch and Comptroller staff.
  • Responsible for entering contract information into judicial branch and Enterprise Resource Planning/System Application and Product (ERP/SAP) system and maintaining all documents associated with the agreement.
  • Prepares reports and monthly invoices for judicial branch lease payments and procures postage meter rentals/equipment.
  • Responsible for accounts receivable information for the judicial branch; including preparing correspondence, posting, tracking, and preparing reports.
  • Composes and updates procedures documenting various reporting and financial responsibilities of the Fiscal Unit.
  • Performs other duties as assigned.

EDUCATION AND EXPERIENCE: An Associate's degree in accounting or a related area and a minimum of two years experience maintaining accounting, budgeting or fiscal records is required. An additional two years of related experience may be substituted for the Associate's degree.

Candidates must possess skill in the use of personal computer applications (i.e. Microsoft Office Suite) and calculator; working knowledge of accounting or budgeting procedures; ability to monitor expenditures, analyze data, and identify trends; ability to maintain detailed records and prepare clear and concise reports and graphical presentations; ability to learn computer applications used by the Fiscal Unit, including Statewide Accounting Management System (SAMS), Enterprise Resource Planning/System Application and Product (ERP/SAP) system, Access Databases and Excel Spreadsheets; strong oral and written communication skills; excellent organizational and interpersonal skills; strong attention to detail and thoroughness is necessary with the ability to perform work independently by prioritizing the completion of multiple duties while handling high-speed multiple assignments simultaneously.

PHYSICAL REQUIREMENTS: This position requires the ability to sit for extended periods of time. The successful candidate will be adept at functioning within an office environment requiring telephone usage and the ability to process written documents.

APPLICATION PROCESS: Interested individuals should submit - via email - a letter of interest, resume, and completed Judicial Branch Employment Application to:

This position will remain open until filled. However, those individuals submitting materials by Friday, August 4, 2023 will be given first consideration.


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