Human Resources Generalist | State of Illinois Office of the Illinois Courts

Human Resources Generalist

Vacancy Announcement

• Location
  Springfield, Illinois
• Office
  Administrative Office of the Illinois Courts
• Posted Date
  04/15/26
• Closing Date
  Applications materials must be received no later than Thursday, April 30, 2026.
• Division
  Human Resources Division
• Benefits
  An attractive judicial branch benefits package is offered, including pension, medical, dental, vision, life insurance, deferred compensation options, as well as vacation, sick and personal leave. Please refer to the following Benefits Information Sheet for additional details.
• Salary
  Minimum salary $66,280; salary at hire to be commensurate with experience

ESSENTIAL DUTIES

The Human Resources Generalist performs a variety of human resource activities, including recruiting, hiring, timekeeping, leave administration, and record-keeping and reporting. This position works under the guidance of the Human Resource Manager.

FUNCTIONS INCLUDE

• Reviews attendance records for accuracy and contacts administrative authorities to reconcile issues, assists with entering and checking time used in HR/Payroll system. Reports any unpaid leave or dock days. May assist with quarterly and annual leave balance reporting.
• Assists with recruitments, including the creation and dissemination of vacancy announcements both internally and externally, responds to applicants, performs reference checks, arranges and administers testing sessions, schedules and participates in interviews, and creates and maintains recruitment records.
• Generates vacation payouts using HR/Payroll system.
• Drafts and updates job descriptions and maintains classification-related documents.
• Calculates employee’s leave benefits and answers questions concerning employee’s balances and leave policies.
• Assists Human Resource Manager with leave administration, including tracking, recordkeeping, and communication.
• Maintains Equal Employment Opportunity (EEO) information and generates reports for the Human Resource Manager’s review.
• Processes Personnel Action Requests (PARs) in the HR/Payroll System and maintains related electronic records within the Human Resources Division.
• Assists with Continuous Service Date calculations and inter-agency transfer requests.
• Assists with judicial and non-judicial officer Statement of Economic Interest filings. Tracks individuals covered by statute, prepares and mails required correspondence, and coordinates annual reporting requirement with the Supreme Court Clerk’s Office and the Illinois Secretary of State's office.
• Provides back-up assistance tracking judgeship terms and election data.
• Notifies the Illinois Secretary of State’s Office, the Illinois State Board of Elections, and the Judicial Management Information Services Division of judicial officer changes.
• Assists with calculating and checking judicial retention rates.
• Maintains confidential employee databases and physical and electronic files. Manages record retention requirements for human resource documents.
• Generates a variety of letters and memos for the Human Resource Manager, Director and Deputy Director, Human Resources.
• Performs research on human resource topics and provides findings to Human Resources leadership.
• Performs other duties as assigned.

EXPERIENCE AND EDUCATION

A bachelor’s degree in human resources, business, or other related field plus one year of human resources experience or equivalent combination of education and experience is required.

Candidate must have strong attention to detail; excellent organizational, time management, and interpersonal skills; knowledge of and experience using Microsoft Office; exceptional verbal and written communication skills; and the ability to maintain high standards of confidentiality and respond to change productively.

PHYSICAL REQUIREMENTS

This position requires the ability to sit for extended periods of time. This is a professional office working environment, requiring telephone usage and the ability to process written documents. Applicant must have the ability to travel and possess a valid Illinois driver's license and demonstrate proof of automobile insurance to operate a personal vehicle on state business, as well as maintain a safe driving record. Occasional overnight travel is required. Eligible employees in this position may have the option to participate in a hybrid work arrangement, allowing flexibility to work remotely as appropriate.

Interested persons should submit - via email - a letter of interest, resume, and completed Judicial Branch Employment Application to: courtemployment@IllinoisCourts.gov

Applications materials must be received no later than Thursday, April 30, 2026.

EQUAL OPPORTUNITY EMPLOYER