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Illinois Courts Response to COVID-19

Employment Opportunities | State of Illinois Office of the Illinois Courts

Administrative Assistant 2 / Receptionist

Vacancy Announcement

  • Location
  • Posted Date
  • Closing Date
    This position will remain open until filled. However, those individuals submitting materials by Friday, October 28, 2022, will be given first consideration.
  • Division
    Executive Office – Chicago
  • Benefits
    An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time.
  • Salary
    Minimum salary $34,237, salary at hire to be commensurate with experience

ESSENTIAL DUTIES: The Administrative Assistant 2/Receptionist is responsible for coordinating office support activities and providing administrative assistant duties to the manager and unit staff. This position performs a variety of duties and works independently.


  • Greets and directs office visitors in a pleasant and courteous manner.
  • Answers incoming telephone calls and provides routine information to callers, staff, and visitors.
  • Takes messages and transmits them to proper personnel manually or by e-mail.
  • Contacts public or private organizations to obtain information requested by manager(s).
  • Coordinates office support activities and provides administrative support to manager(s) and staff.
  • Creates and prepares Supreme Court Rule 711 licenses.
  • Maintains records, reports, and files including purchase requisitions and invoices.
  • Opens, dates, and sorts incoming mail.
  • Operates personal computer (i.e., Outlook, Word, and Excel) to prepare correspondence and other documents involving matters of policy, meeting minutes, reports, tabulations, and other materials.
  • Photocopies and scan materials, orders supplies, schedules meetings, and assists in preparation of seminars and conferences.
  • Prepares conference rooms for meetings.
  • Processes purchase requisitions, invoices, and travel vouchers.
  • Verifies and prepares for distribution of telecommunication invoices.
  • Performs other duties as assigned.

EXPERIENCE AND EDUCATION: A minimum of two years office experience performing administrative assistant support duties and an Associate's degree, or an equivalent combination of education and experience is required. Knowledge of and understanding of Illinois judicial branch structure and functions is desired, but not required.

The successful candidate must possess a strong attention to detail; knowledge of standard administrative assistant techniques including office procedures, composition, records management, and office communications; ability to use office machines such as copier, fax machine, telephone system, and postage machine; ability to organize work effectively and meet required deadlines and schedules; ability to make decisions on established policies/standards and detect deviations from established policies; working knowledge of specialized personal computer applications (i.e., Outlook, Word, and Excel); ability to associate with employees and the public in a pleasant, courteous, and helpful manner; ability to listen and comprehend individuals who speak rapidly or do not speak clearly; ability to communicate in a clear and friendly voice via the telephone; and respond to change productively. Understands general job duties and responsibilities of all divisions.

PHYSICAL REQUIREMENTS: This position requires the ability to sit for extended time periods. This is a professional office working environment requiring telephone usage, the ability to retrieve files and to process written documents.

Interested individuals should submit - via email - a letter of interest, resume, and completed Judicial Branch Employment Application to:

This position will remain open until filled. However, those individuals submitting materials by Friday, October 28, 2022, will be given first consideration.


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