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JUDICIAL BRANCH EMPLOYMENT OPPORTUNITIES - ADMINISTRATIVE OFFICE OF THE ILLINOIS COURTS - Administrative Assistant - Assistant Director


   Applicant may be required to submit additional materials and/or complete job specific tests for the position.

POSITION: Administrative Assistant - Assistant Director PDF form Job Vacancy Announcement
DIVISION: Probation Services Division Springfield PDF form Judicial Branch Employment Application
SALARY: $38,342 (fillable application requires Adobe Reader or Acrobat)
BENEFITS: An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time.  
REPORTING RELATIONSHIP: Assistant Director, Probation Services Division  

ESSENTIAL DUTIES:  The Administrative Assistant provides assistance to the Assistant Director of the Probation Services Division through coordination of office support activities and performance of secretarial duties.  Initiative and independent judgment are exercised within a broad range of ongoing tasks and new initiatives. 

     ESSENTIAL FUNCTIONS: 

  • Handles sensitive and confidential information such as composing and editing correspondence and documents involving matters of probation and court services personnel, policy and/or programming.
  • Researches and compiles basic statistical and informational reports.
  • Creates and updates meeting materials and maintains follow-up records.
  • Coordinates meeting logistics and travel arrangements for the Assistant Director.
  • Creates and maintains electronic and paper filing systems.
  • Processes invoice vouchers, contracts, and purchase requisitions.
  • Files and maintains print Division library materials.
  • Maintains and updates databases for various reports and programs.
  • Performs other duties as assigned.

SELECTION FACTORS: Candidates must possess a strong attention to detail; skill in composition, records management, and report preparation; excellent organizational, analytical, interpersonal and communication skills; strong knowledge and experience with personal computer applications (i.e. Word, Access, and Excel) and graphical illustrations; ability to use initiative and work independently to complete assignments; ability to make decisions on established policies/standards; ability to plan, organize, implement, and maintain a variety of functions and projects simultaneously and meet required deadlines and schedules; associates with employees and the public in a pleasant, courteous and helpful manner and responds to change productively.

EXPERIENCE AND EDUCATION REQUIREMENTS:

Minimum:  A minimum of four (4) years office experience performing secretarial services and assistance to a manager with strong attention to detail.  Applicant should possess an associate's degree.  Additional two (2) years of related work experience may be substituted for education. 

Preferred:  A bachelor's degree in good standing from an accredited university or college.  Knowledge and understanding of Illinois judicial branch structure and functions is desirable, but not required. 

PHYSICAL REQUIREMENTS:  This position requires the ability to sit for extended periods of time.  Applicant must have the ability to file and retrieve files accurately.  This is a professional office working environment requiring telephone usage and the ability to process written documents.  Applicant must possess a valid Illinois driver's license and demonstrate proof of automobile insurance to operate a personal vehicle on state business, as well as maintain a safe driving record.

Interested individuals should submit via email - a letter of interest, resume, and completed Judicial Branch Employment Application to:

courtemployment@IllinoisCourts.gov

Applicant's information must be received by Wednesday, February 28, 2018.

EQUAL OPPORTUNITY EMPLOYER