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JUDICIAL BRANCH EMPLOYMENT OPPORTUNITIES - ADMINISTRATIVE OFFICE OF THE ILLINOIS COURTS - Probation Program Assistant (Interstate Compact Unit)


   Applicant may be required to submit additional materials and/or complete job specific tests for the position.

POSITION: Probation Program Assistant (Interstate Compact Unit) PDF form Job Vacancy Announcement
DIVISION: Probation Services Division - Springfield PDF form Judicial Branch Employment Application
SALARY: $ 32,086 per year (fillable application requires Adobe Reader or Acrobat)
BENEFITS: An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time.  
REPORTING RELATIONSHIP: Interstate Compact Manager  

ESSENTIAL DUTIES:  The Probation Program Assistant (Interstate Compact Unit) reviews and processes probation cases transferred into Illinois and from Illinois to other states. 

ESSENTIAL FUNCTIONS:

  • Collaborates and maintains relationships with other state compact offices and Illinois probation departments.
  • Monitors compliance of the transfer cases in Illinois consistent with federal commission rules and processes promulgated by the Interstate Compact Adult Offender Supervision (ICAOS) and the Interstate Compact on Juveniles (ICJ).
  • Works closely with probation and court services departments in ensuring completeness, accuracy and timeliness of materials.
  • Monitors activity reports and contacts departments for needed items.
  • Corresponds with other states for supplemental information or clarification.
  • Provides technical assistance to departments with electronic data systems.
  • Performs work in the federal electronic data systems.
  • Provides technical assistance to departments with federal rules and processes.
  • Performs other duties as assigned.

SELECTION FACTORS:  Candidates must possess excellent verbal and written communication skills; the ability to associate with colleagues and stakeholders in a professional, pleasant, courteous, and helpful manner; ability to plan, organize, implement, and maintain a variety of functions and projects simultaneously and meet required deadlines and schedules; ability to use initiative and work independently to complete assignments and respond to change productively.  Since this position requires extensive recording and monitoring in the federal interstate compact electronic systems, candidate must possess a working knowledge and experience with standard office equipment (fax, copier, scanner, etc.) and personal computer applications (Microsoft Office Suite, Internet Explorer, etc.).  Training on the federal systems will be provided once the candidate is hired.

EXPERIENCE AND EDUCATION REQUIREMENTS:

Minimum:  A minimum of four (4) years of office experience performing secretarial services and assistance to a manager with strong attention to detail.  Applicant should possess an associate's degree in business or a related field.

Preferred:  A bachelor's degree from an accredited university or college is preferred.  Knowledge and understanding of Illinois judicial branch structure and functions is desirable, but not required.  

PHYSICAL REQUIREMENTS:  This position requires the ability to sit for extended periods of time. Applicant must have the ability file and retrieve files accurately.  This is a professional office working environment requiring telephone usage and the ability to process written documents.  Applicant must possess a valid Illinois driver's license and demonstrate proof of automobile insurance to operate a personal vehicle on state business, as well as maintain a safe driving record.

Interested individuals should submit via email - a letter of interest, resume, and completed Judicial Branch Employment Application to:

courtemployment@IllinoisCourts.gov

This position will remain open until filled.  However, those individuals submitting materials by Wednesday, February 28, 2018, will be given first consideration.

EQUAL OPPORTUNITY EMPLOYER