Quick Links
Legal Community
E-Business Online Services
Citizen Self Help
Education
Local Court Information:
spacer gif

JUDICIAL BRANCH EMPLOYMENT OPPORTUNITIES - ADMINISTRATIVE OFFICE OF THE ILLINOIS COURTS - Human Resource Assistant


   Applicant may be required to submit additional materials and/or complete job specific tests for the position.

POSITION: Human Resource Assistant PDF form Job Vacancy Announcement
DIVISION: Human Resources Division PDF form Judicial Branch Employment Application
SALARY: $42,175 (fillable application requires Adobe Reader or Acrobat)
BENEFITS: An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time.  
HOURS OF WORK: 8:30 a.m. – 5:00 p.m.  
REPORTING RELATIONSHIP: Human Resource Manager  

SUMMARY: The human resource assistant provides administrative support to the Human Resources Division. 

ESSENTIAL FUNCTIONS:

  • Screens and routes incoming telephone calls.
  • Processes incoming mail.
  • Performs administrative duties, including composing written correspondence, preparing legal documents, and arranging travel for Human Resource staff.
  • Reviews judicial branch time sheets for completeness and accuracy, investigates any
  • timekeeping issues and contacts administrative authorities to obtain or verify information.
  • Enters timekeeping information into human resources leave system and maintains files. 
  • Assists with recruiting by producing vacancy announcements, posting vacancies to external sources, responding to applicants, and creating and maintaining applicant lists.
  • Maintains employee confidence and protects operations by keeping Human Resource information confidential.
  • Assists in preparing, administering, and scoring test materials for prospective employees.
  • Maintains and updates the human resource subscription library and distributes publications to division employees.
  • Maintains various confidential records, reports, and files.
  • Processes purchase requisitions and invoice vouchers for subscriptions, equipment and supplies.
  • Maintains Human Resource Unit's equipment and library inventories.
  • Performs other duties as assigned.

EDUCATION AND EXPERIENCE: An Associate's degree in human resources, business administration, or a related field and a minimum of two years experience in office support, preferably in a human resources or legal office environment.  Experience may be substituted for the education.

KNOWLEDGE AND SKILLS: Candidates must possess a strong attention to detail; excellent organizational, time management, and interpersonal skills; proficiency using Microsoft Office; stellar verbal and written communication skills; ability to maintain high standards of confidentiality and respond to change productively.

PHYSICAL REQUIREMENTS:  This position requires the ability to sit for extended periods of time.    Applicant must have the ability to file and retrieve files accurately.  This is a professional office working environment requiring telephone usage and the ability to process written documents.  Applicant must possess a valid Illinois driver's license and demonstrate proof of automobile insurance to operate a personal vehicle on state business, as well as maintain a safe driving record.

Interested individuals should submit via email - a letter of interest, resume, and completed Judicial Branch Employment Application to:

courtemployment@IllinoisCourts.gov

This position will remain open until filled.  However, those individuals submitting materials by Friday, February 9, 2018, will be given first consideration.

EQUAL OPPORTUNITY EMPLOYER