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JUDICIAL BRANCH EMPLOYMENT OPPORTUNITIES - ADMINISTRATIVE OFFICE OF THE ILLINOIS COURTS - IT Project Manager 2


Applicant may be required to submit additional material or complete job specific tests for this position.

POSITION: IT Project Manager 2 PDF form IT Project Manager 2
PDF form Judicial Branch Employment Application
(fillable application requires Adobe Reader or Acrobat)
DIVISION: Judicial Management Information Services (JMIS)  
SALARY: Starting at $67,230 and commensurate with experience  
BENEFITS: An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time.  
REPORTING RELATIONSHIP: Assistant Director, JMIS  

ESSENTIAL DUTIES: The Project Manager position works in a fast-paced, detail-oriented environment, facilitating the delivery of project milestones, communicating with judicial branch stakeholders and third-party service providers, detailing the required business workflows, and reporting / communicating to management on the status / issues. The Project Manager must be able to think critically, be self-motivated, solve complex issues, adapt to multiple assignments throughout a day, and possess excellent communication (written and oral) and time management skills. This position requires the ability to manage multiple projects, tasks, and time lines, have a high attention to detail, and be able to understand and reconcile contract statements of work to activities. This position is under the supervision of the Assistant Director of the Judicial Management Information Services Division.

This position may be assigned other projects, however, the primary assignment is in managing the use of the reviewing courts’ case management system, e-filing integration, and related e-business initiatives. Knowledge of court administration, record keeping practices, and the judicial branch, judicial programs, and court operations are important. The Project Manager position is in the AOIC’s JMIS division and reports to the Assistant Director, JMIS where performance is reviewed on the basis of work product, communication, meetings, and reporting. 

FUNCTIONS INCLUDE:

  • Facilitates and managers projects, deliverable, and time lines, resolving complex issues after thorough analysis and communication with those involved. Perform change management tracking of tasks and delivery of needed milestones.
  • Test, diagnose problems, and review the reviewing courts’ case management system (C-Track) to assist in analyzing issues, testing, communicating needs, and ensuring their resolution. Compile and maintain list of C-Track enhancements and workflow practices in the reviewing courts where the CMS can benefit offices. Manage the development of the enhancements and assist in the allocation of hours, priority setting, and delivery of C-Track functions.
  • Participate in meetings and conduct training on the use of the C-Track CMS, e-filing process, remote access, and other e-business activities.
  • Develop time lines for tasks and review proposed deliverables to meet defined requirements for the C-Track case management system and related programs. Develops schedules, assigns responsibilities, and monitors progress of projects; makes adjustments as necessary to ensure the successful completion of projects.
  • Work with 3rd party companies on the development of specifications, testing, and implementation strategies.
  • Analyze deliverables, assess projects and plans and communicate those findings with Assistant Director, JMIS to ensure adequate time to adjust or respond to milestones. Preparation of reports, graphs, and summaries to communicate with management regarding the status of projects.
  • Manages risks, issues, and problems and uses functional and technical knowledge to offer solutions.
  • Manages and fosters project relationships, including judicial branch staff and external stakeholders.
  • Performs other duties as assigned.

EDUCATION AND EXPERIENCE: A Bachelor’s Degree in information technology, court administration, or a related technical field of study. A minimum of four years prior experience in public administration, court record keeping systems, project management, and/or IT. Multiple years of experience working in court administration or court clerk's office may substitute for educational requirements. 

Candidates must possess working knowledge of court recordkeeping procedures, ability to conduct research, ability to exercise sound judgment in analyzing and solving problems with multiple integrated programs, ability to understand and apply legal contracts and stated deliverables to projects. Candidates must be experienced in the use of desktop software, such as Microsoft Office (Word, PowerPoint, Excel, etc.). In particular, knowledge and experience with Microsoft Excel using graphs, statistical calculations, project / time management templates, printing, calculations and basic Excel functions. Candidates must be knowledgeable in the use of computers / laptops, organizing file folders, file naming techniques, networking drives, and managing file size of documents.

PHYSICAL REQUIREMENTS:  This position requires the ability to sit for extended periods. This is a professional office working environment requiring telephone usage and the ability to process written documents. Ability to work additional hours and travel, including overnight stays, as required. Must possess a valid Illinois driver's license and demonstrate proof of automobile insurance to operate a personal vehicle on state business, as well as maintain a safe driving record.

Interested individuals should submit a letter of interest, resume, and completed Judicial Branch Employment Application to:

courtemployment@IllinoisCourts.gov

 

This position will remain open until filled. However, those individuals submitting materials by
Friday, December 29, 2017 will be given first consideration.

 

EQUAL OPPORTUNITY EMPLOYER