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E-Business for the Courts - Electronic Filing


Electronic Filing

Supreme Court
On January 12, 2012, the Illinois Supreme Court filed Order M.R. 18368 authorizing the electronic filing of documents with the Supreme Court on a pilot basis. On February 13, 2013, the Illinois Supreme Court filed Order M.R. 18368 expanding the Electronic Filing Pilot Project in the Supreme Court. The pilot, which is now in operation, includes the electronic filing of documents in all cases on the Court's general docket and attorney disciplinary matters on the Court's miscellaneous record docket. On February 3, 2014, the Court amended the "Supreme Court of Illinois Electronic Filing User Manual", effective immediately.

Circuit Courts
Pilot Projects - Electronic filing in the Circuit Courts began on September 19, 2002, when the Illinois Supreme Court approved the electronic filing of court documents in civil cases in the circuit courts on a pilot basis, effective January 1, 2003. During the pilot project stage, a total of five counties were approved to operate electronic filing pilots: Cook, DuPage, Madison, St. Clair, and Will.

E-Filing Standards - On October 24, 2012, the Supreme Court approved Electronic Filing Standards and Principles (Standards). These were implemented effective January 1, 2013, and covered civil case types only and excluded cases that are confidential (i.e., mental health, adoption, and juvenile). The Standards were expanded effective September 16, 2014, to include criminal case types, including citations.

The Supreme Court approved Electronic Filing Guidelines (Guidelines) in November 2012, which were to be used to guide the Circuit Courts through a process to apply to implement an electronic filing program. The Guidelines were amended effective September 16, 2014, to provide that the Chief Circuit Judge and Circuit Clerk make application to the Administrative Director of the Administrative Office of the Illinois Courts. The application must include an affirmation that the Circuit Clerk coordinates and manages a program that meets the minimum requirements set by the Supreme Court through the Standards. A proposed date of implementation must be included along with a review of the proposed program by the local bar association, state's attorney, public defender and sheriff or law enforcement agency, depending upon the case categories which are included in the application. In addition, the Standards require development of local rules/general administrative order to be issued prior to implementation of the program; therefore, draft copies of the proposed rules/GAO are required to be submitted with the application.

Currently, 14 Illinois counties have applied and been approved to conduct electronic filing programs under the E-filing Standards: Clinton, Cook, DeKalb, DuPage, Kendall, Lake, Madison, Marion, McHenry, Montgomery, Moultrie, Sangamon, St. Clair and Winnebago. One Illinois county, Will County, is still running as an E-filing Pilot Project.

 

The table below identifies the applications received and date of approval. Once a county has been approved, implementation of the program
is under the oversight of the Chief Circuit Judge and Circuit Clerk. To date, 11 applications have been received and approved.

Court
Circuit
E-Filing Website
Approved
Local Rules/
Administrative Orders
Vendors
Comments
Supreme   http://www.i2file.net/I2F/

February 13, 2013
(Pilot Expanded eff. March 1, 2013)

January 12, 2012
(Pilot Approved)

 

  I2File.net Pilot includes the electronic filing of documents in all cases on the Court's general docket and attorney disciplinary matters on the Court's miscellaneous record docket.

E-Renewal filing process of annual registration under Supreme Court Rule 721(f) added.
Circuit Court Circuit E-Filing Website
Approved
Local Rules/
Administrative Orders
Vendor(s)
Comments
Clinton 4th E-filing has not yet been implemented June 24, 2015
(Civil E-filing)
N/A N/A E-Filing Program Approved
Cook Cook https://efile.cookcountyuscourts.com

March 20, 2013 -
(Civil E-filing)

Cook County E-Filing Pilot Project General
Administrative Order 2012-10

Cook County E-Filing Pilot Project General Administrative Order 11-07

Cook County E-Filing Pilot Project General Administrative Order 09-01

USCourts

E-Filing Program Approved

DeKalb 23rd http://www.i2file.net April 14, 2014
(Civil E-filing)
DeKalb County E-Filing Local Rules I2File.net E-Filing Program Approved
DuPage 18th http://www.dupageco.org/CourtClerk/3001/ June 25, 2013
(Civil E-filing)
DuPage County E-Filing Local Rules LexisNexis
I2File.net
E-Filing Program Approved
Kendall 23rd E-filing has not yet been implemented September 10, 2014
(Civil E-filing)
N/A N/A E-Filing Program Approved
Lake 19th https://circuitclerk.lakecountyil.gov/e-filing/jsp/singleSignin/dispatcher.jsf August 6, 2013
(Civil E-filing)
Lake County E-Filing Local Rules Lake County E-Filing Program Approved
Madison 3rd http://www.fileandservexpress.com/register June 20, 2013
(Civil E-filing)
Madison County E-Filing Rules in Law Cases File & ServeXpress E-Filing Program Approved
Marion 4th E-filing has not yet been implemented February 26, 2015
(Civil E-filing)
N/A N/A E-Filing Program Approved
McHenry 22nd http://www.co.mchenry.il.us/county-government/departments-a-i/circuit-clerk/civil-e-filing June 18, 2013
(Civil E-filing)
McHenry County E-Filing Local Rules I2File.net E-Filing Program Approved
Montgomery 4th http://www.montgomeryco.com/index.php/e-filing-now-avialable June 13, 2013
(Civil E-filing)
Montgomery County Administrative Order 2013-12 Judici.com E-filing Program Approved
Moultrie 6th http://subscribersupport.judici.com/500 May 29, 2014
(Civil E-filing)
Moultrie County Administrative Order 14-AO-3 Judici.com E-Filing Program Approved
Sangamon 7th https://secure.fileandservexpress.com/Login/Login.aspx October 30, 2013
(Civil E-filing)
Sangamon County Administrative Order 2014-6 File & ServeXpress E-filing Program Approved
St. Clair 20th http://www.circuitclerk.co.st-clair.il.us/courts/Pages/eFile.aspx May 22, 2013
(Civil E-filing)
St. Clair County Electronic Filing Local Rules I2File.net E-Filing Program Approved
Will 12th http://www.willcountycircuitcourt.com/E-File/efile.htm May 4, 2007
(Pilot Approval)
Will County Electronic Filing Local Rules (18.00 et seq.) I2File.net Continued under Pilot Program
Winnebago 17th

https://i2file.net/I2F/

February 9, 2015
(Civil E-filing)
E-filing Rules for the 17th Judicial Circuit Court (22.01) I2File.net E-Filing Program Approved

 

 

What is E-Filing?

Electronic filing, or E-Filing, enables the filing of documents electronically over the internet, rather than on paper, with filing fees being paid electronically. The filer receives notification that the documents have been received and accepted or rejected within a specified period of time. Filers can also notify other parties, receive court notifications and review documents electronically. Filed documents can then be incorporated into the court's case management system and transmitted or accessed by court personnel electronically, rather than being physically transported as paper files.

Advantages to the Courts

The filing, tracking, and processing of paper court documents creates inefficiencies, redundant activities, and higher costs to the courts throughout Illinois. E-Filing provides courts with the ability to electronically receive, process, and distribute documents submitted for filing. Since filing and payment procedures are automated with an E-Filing system, operational efficiency is improved.

Advantages to the Filers

E-Filing enables filers to submit their court documents electronically online and receive responses from the court on the status of their filings without leaving their office or home. Filers no longer need to incur costs related to the delivery and processing of their court documents. Documents can be submitted electronically 24 hours a day, 7 days a week, 365 days a year, eliminating racing the clock to the courthouse. In addition, E-Filing is cheaper and faster than mail and delivery services. Status information returned electronically by the court ensures filers that their documents were received at the courthouse and allows filers to track action taken on their documents. E-Filing is convenient, saves times, and reduces paperwork.