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Employment Opportunities | State of Illinois Office of the Illinois Courts

Administrative Assistant – Mandatory Arbitration

Vacancy Announcement

  • Location
    Geneva, IL
  • Posted Date
    04/11/24
  • Closing Date
    Applicant's information must be received no later than Friday, May 3, 2024.
  • Division
    16th Judicial Circuit
  • Benefits
    An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time.
  • Salary
    Minimum: $39,115 – commensurate with experience

ESSENTIAL DUTIES: The Administrative Assistant – Mandatory Arbitration performs secretarial and office management work by relieving the Chief Circuit Judge and/or designee of administrative detail within the assigned work location. Work involves providing secretarial and administrative support to the Chief Circuit Judge and/or designee in a legal environment. Work is evaluated by the Chief Circuit Judge and/or designee through conferences, personal observations and review of completed projects.

Functions include:

  • Coordinates office support activities and performs administrative assistance duties to administrative authority.
  • Operates personal computer (i.e. word processing, spreadsheet, or database applications) to type correspondence involving matters of policy, meeting minutes, reports, tabulations and other materials.
  • Prepares and processes purchase requisitions and invoice vouchers.
  • Opens, dates, and sorts incoming mail; prepares appropriate correspondence.
  • Maintains records, reports and files including:       cases, financial, personnel and inventory.
  • Coordinates and maintains office filing systems.
  • Photocopies material, orders supplies and schedules meetings.
  • Contacts legal professionals, public and private organizations to obtain information requested by supervisor; screens incoming calls and visitors.
  • Performs other duties as assigned.

EXPERIENCE, EDUCATION, AND TRAINING REQUIREMENTS: A minimum of one year office experience; knowledge of secretarial and/or administrative assistant techniques or education and training equivalent to an associate's degree in secretarial, science or a related area.

PHYSICAL REQUIREMENTS: This position requires the ability to retrieve files and sit for extended periods of time. This is a normal office environment requiring telephone and computer usage and the ability to process written documents.

SALARY: Annual salary ranges $39,115 to $45,000; salary at hire to be commensurate with education and experience.

APPLICATION PROCESS: Interested individuals should submit a cover letter and resume to:

mathisjason@16thcircuit.illinoiscourts.gov

Applicant's information must be received no later than Friday, May 3, 2024.

EQUAL OPPORTUNITY EMPLOYER

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